Invoices
Create, send, and manage invoices and track payments.
14 articles
Creating an invoice
Create SARS-compliant VAT invoices in Rebill. Add line items, apply 15% VAT, include EFT banking details, and set payment terms. Step-by-step guide.
Sending an invoice by email or WhatsApp
Send Rebill invoices by email or WhatsApp. Clients get a link to pay by card through your gateway or by EFT, with the PDF attached if you choose.
Recording a payment
Record a manual payment against a Rebill invoice to mark it as paid. Covers EFT, cash, and partial payments, plus how to view the payment history for each invoice.
Invoice statuses explained
What each Rebill invoice status means: Draft, Sent, Partially paid, Paid, Scheduled, Cancelled and Credited, and why overdue is a flag rather than a status.
Creating and sending invoices in bulk from a CSV
Run your monthly billing from a spreadsheet: upload a CSV with one line per invoice line, review the invoices Rebill will create, create them as drafts and send the whole batch in one go.
Why does my draft invoice have no number?
Understand why Rebill draft invoices show "Draft" instead of an invoice number, and how gapless numbering keeps your invoice sequence audit-proof.
Organizing invoices with labels
Add internal labels to Rebill invoices to organize and filter your invoice list by project, type, or priority. Labels are never shown to clients.
Scheduling an invoice to send later
Schedule a Rebill invoice to send automatically at a future date. A Premium feature. Covers setting a schedule, sending early, and cancelling a scheduled send.
Removing a late fee from an invoice
Waive an automatically applied late fee on a Rebill invoice. Removes the fee line item and reduces the outstanding balance. This action cannot be undone.
Downloading and printing invoices
Download any Rebill invoice as a PDF or print a paper copy from the browser. Clients can also download their own PDF from the public invoice link without logging in.
Cancelling or deleting an invoice
Cancel a sent invoice in Rebill to keep an accounting record, or delete a draft permanently.
Issue a credit note
Correct an invoice you have already sent with a credit note in Rebill. Credit the full invoice or chosen lines, see the VAT reversed, email it to your client and keep any leftover credit or refund it.
Moving from Wave: importing your invoice history
Bring your invoices and the payments made on them into Rebill from a Wave export or any spreadsheet, so statements, the outstanding report and revenue reports show your full history.
Entering prices that include VAT
Switch on Prices include VAT to type VAT-inclusive prices on invoices, quotes and recurring invoices. See how Rebill works out the VAT and how documents show it.
More topics
Getting Started
Create your account, learn the dashboard, and understand your plan.
5 articles
Quotes
Send quotes to clients and convert accepted quotes to invoices.
9 articles
Recurring Invoices
Automatically invoice repeat clients on a schedule. Premium feature.
4 articles
Clients
Add and manage your clients, view statements, and track balances.
8 articles
Items
Build a catalog of products and services to speed up invoice creation.
4 articles
Reports
Analyse your revenue, outstanding invoices, and client performance.
10 articles
Settings
Set up your business info, invoice templates, and payment gateways.
24 articles
Users & Team
Invite team members and manage who has access to your account.
2 articles
Expense Tracking
Log business expenses, attach receipts, and see your profit & loss.
5 articles
Purchase Orders
Raise purchase orders against suppliers, send them by email, and convert fulfilled orders to expenses.
7 articles
Bank Import
Import CSV bank statements, match payments to invoices, and categorise expenses.
5 articles
Client Portal
Give clients a private link to view their invoices, quotes, and statement.
4 articles
API Reference
Integrate with Rebill programmatically using the REST API.
15 articles
Still need help?
Can't find what you're looking for? Our support team is here to help.
Contact support